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PD Activity Guidelines

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DIVISION AND SCHOOL-BASED PROFESSIONAL DEVELOPMENT ACTIVITY GUIDELINES

Taken from the SPS Administrator Handbook, Revised August 2015

 

MISSION OF THE OFFICE OF PROFESSIONAL DEVELOPMENT

Suffolk Public Schools supports the Virginia Department of Education’s belief that the commitment to continuous learning and growth in knowledge and skill is a vital quality of all professionals. The mission of Office of Professional Development is to provide professional growth opportunities and training that support sustainable capacity building among our staff. Professional learning activities will provide instructional staff with resources and knowledge to enhance acquired skills that result in effective and innovative teaching, as well as increased student achievement. All professional development initiatives are designed in alignment with the School Board goals and the division’s Comprehensive Plan. The Office of Professional Development works diligently to offer a variety of activities designed to foster continuous personal and professional growth for instructional and non-instructional personnel. The Learning Forward Standards for Professional Learning are also used in the development, facilitation, implementation, and evaluation of all the division’s professional learning activities to promote high levels of quality and effectiveness.

PROFESSIONAL DEVELOPMENT ACTIVITIES AND RENEWAL POINTS

Licensed staff are responsible for satisfying license renewal requirements as set forth in the Licensure Regulations for School Personnel and the Code of Virginia. One of those requirements is the obtainment of 180 renewal points from professional development activity participation within each five-year license cycle. Points are awarded at one point per clock/contact hour of time spent in activities that contribute to the participants’ professional knowledge, competence, performance or effectiveness in education. The substance or content of each renewal activity must clearly align with one or more of the following six Domains of Professional Competency in Education outlined by the Virginia License Renewal Manual, May 2016.

  1. curriculum or subject(s) specifically related to one’s assigned professional duties or responsibilities;
  2. specialization area one serves or reasonably expects to serve (Examples of specialization areas include, but are not limited to, English, mathematics, history and social studies, sciences, career and technical education, or special education.);
  3. concepts, principles, and methods of effective teaching, supervision, and administration (Examples include, but are not limited to, classroom and behavior management, leadership skills, curriculum development, and administrative management.);
  4. concepts and principles of physical, intellectual, psychological, social, and emotional development of children and youth;
  5. concepts and principles of communication, learning, exceptionality, individuality, and cultural differences (Examples include, but are not limited to, oral and written communication, motivation, retention, and individual differences.); and
  6. concepts and principles of effective relationships among schools, families, and communities.

Verification of alignment for activities attended OUTSIDE of the school division may be granted by the school administrator and/or professional development specialist. The eight professional development activity categories, or options, defined by Virginia License Renewal Manual, May 2016 are:

  1. College Credit
  2. Professional Conference
  3. Curriculum Development
  4. Publication of Article
  5. Publication of Book
  6. Mentorship/Supervision
  7. Educational Project
  8. Professional Development Activities

It is the sole responsibility of all licensed staff to obtain and maintain their professional development activity documentation.

DIVISION-APPROVED PROFESSIONAL DEVELOPMENT ACTIVITIES

Administrators may organize and facilitate professional development activities in their buildings or for their department. In order for the activity to qualify for renewal points, there must be a minimum of five hours per activity, but the five hours do not have to be consecutive. An activity should not be a routine employment responsibility. All activities must be approved PRIOR to taking place by the Deputy Superintendent and must be align with one or more of the six Domains of Professional Competency in Education as outlined by the Virginia License Renewal Manual, May 2016. The Application for School-Based or Department Professional Development Activity is an electronic PDF form and is available on the Staff Portal under Forms. Upon approval of any application, a training unit will be created in Edivate to track and document participation for the activity. It is the responsibility of the activity’s administrator to facilitate attendance within Edivate or ensure attendance information is provided to the Office of Professional Development in a two weeks after the completion of the activity.

STAR POINTS

In order to ensure the active attainment of yearly professional growth for licensed instructional personnel that goes beyond what is provided by the school district, each employee is required to earn fifteen (15) STAR Points on a yearly cycle basis and to be accumulated between May 1st to April 30th. STAR Points are Renewal Points that earn the added distinction when those points are obtained OUTSIDE of Contractual Hours and are awarded at one point per clock/contact hour of time spent. In order for an activity to qualify for STAR points, the activity must also qualify for renewal points by aligning with one or more of six domains of professional competency in education as outlined by the Virginia License Renewal Manual, May 2016. It is the responsibility of each instructional employee to establish professional learning goals each fall and document the Renewal Points earned that qualify also as STAR toward supporting those goals in the spring on the annual Professional Development Plan. The annual Professional Development Plan is an electronic PDF form and is available on the Staff Portal under Forms. The successful completion and documentation of earned STAR Points on the Professional Development Plan will be evaluated as part of Standard 6: Professionalism on every licensed employee’s annual Summative Evaluation.

The following chart outlines common activities and their qualification for STAR and/or renewal points.

Common Professional Development Activities May Qualify for           STAR Points? Qualifies for Renewal Points?
New Teacher Orientation

NO

YES

ANY Pre-service Activity(Division-sponsored & school-based activities)

NO

YES

Leadership Meetings(See additional guidelines regarding routine meetings below.)

YES

YES

Data Meetings(See additional guidelines regarding routine meetings below.)

YES

YES

Steering Meetings

YES

YES

School-based Grade Level/Department Planning/Meetings(See additional guidelines regarding routine meetings below.)

NO

YES

Faculty Meetings(See additional guidelines regarding routine meetings below.)

NO

YES

School-based and Department PD Activities

YES

YES

District-sponsored (Citywide) Grade Level/Department  Meetings

YES

YES

Cooperating Teacher for Field-based Experience for Participation, Practicum, Student-Teaching, Internship Placements

YES

YES

Cooperating Teacher for Field-based Experience for Observation ONLY Placements

YES

(1 Point Per 5 Hours of Documented Observation)

YES

(1 Point Per 5 Hours of Documented Observation)

Curriculum Writing

YES

YES

Peer Observation & Conferencing

YES

(With Administrator PRIOR Approval & Documentation)

YES

(With Administrator PRIOR Approval & Documentation)

Mentoring Teachers & Teacher Cadets

YES

YES

TARGET & STEM Trainings

YES

YES

LAPP (Leadership Academy)

YES

YES

SafeSchools/eSchools Videos

NO

NO

CPR, First Aid, and AED Hands-on Certification

YES

YES

Edivate (formerly known as PD 360) Videos/Questions & Courses(See Edivate guidelines below)

YES

YES

Outside of SPS PD Activities

YES

YES

Additional Guidelines for Using Routine Meetings as Professional Development Activities

While instructional staff regularly participate in several types of meetings, these meetings are not typically facilitated solely with a professional learning focus for the participants. However, most of these meetings are structured into the school schedule creating prime opportunities for offering job-embedded professional development activities to the staff involved. In order for Leadership, Data, Faculty, or Grade Level/Department Planning meetings to be approved as a bonafide professional learning activity, the following actions MUST occur:

  1. An Application for School-Based or Department Professional Development Activity MUST be SUBMITTED AND APPROVED PRIOR to the first meeting. Be sure to submit well in advance of the first meeting date to allow for possible required revisions before approval is granted.
  2. The application must describe in detail the specific learning design(s) being used to facilitate professional learning during the meeting times AND the systematic approach/structure/timeline being used to connect the learning over time to satisfy the 5-hour activity minimum. This information should be provided as an attachment with the application. The Professional Learning Gap Analysis form may be used to document these requirements.
  3. The professional learning activity must be aligned to School Improvement Plan goals (Indistar indicators) and/or Academic Review Essential Actions and the alignments documented on the application.
  4. The agenda for the first meeting must be submitted with the application. An agenda with minutes must be taken at each meeting.
  5. An evaluation for the professional learning activity must be created and the template submitted with application.
  6. Agendas with minutes for all meetings listed on the application must be submitted before points will be granted.

As Faculty or Grade Level/Department Planning meetings are required of all instructional staff, they do not qualify for STAR Points even if select meetings are approved as professional development activities. Leadership and Data teams will qualify for STAR Points as the participation on these teams is an additional responsibility of selected staff members and their participation is not an employment requirement.

EDIVATE (FORMERLY KNOWN AS PD 360)

Edivate is the on-demand professional learning resource that is available to all division instructional staff. Each instructional staff member has their own account that provides them access to a variety of learning content from among thousands of videos, courses, and training tools. School and department organized professional development activities will be tracked in the Catalogs section of the system. Users can register for professional learning opportunities offered by the district or their school, track the activities they participated in and monitor the credits they have earned on their Catalog Transcript. Credits are equivalent to the STAR and renewal points earned for each activity unless otherwise indicated in an activity’s description with RPO (Renewal Points Only) distinction.

The Transcript can be access by:

  • Go to edivate.com and log in. Your username will be your division email address. You can click Forgot Password to have your password sent to your email address.
  • Click Personal Reports
  • Click the Transcript

Instructional staff may earn STAR and/or renewal points through activities completed in Edivate. Using Edivate, one STAR and one renewal point will be granted for completing all three of the following activities:

  • View any selected video segment in its entirety
  • Answer all three reflection questions using professional language & structure
  • Answer all three follow-up questions using professional language & structure

The Office of Professional Development will issue credit for the completion of videos with reflection and follow-up questions on a quarterly basis and will appear on each user’s Official Transcript found in the Catalog section of the system. Edivate activity during the summer will be processed as well during the first quarter. All answers to reflection and follow-up questions will be monitored for professional quality by the Office of Professional Development. There are also a variety of Edivate Courses available to instructional staff for STAR/renewal points. Some courses are self-paced and available to all staff and some will require registration in the Catalog to participate.

Permanent link to this article: http://blogs.spsk12.net/staffdevelopment/pd-activity-guidelines/

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